Everything a landscaping company runs on, in one record.

• Work orders from approval to closeout

  See every open job on the In Work board, grouped by property, and move each one through its stages with the full history kept.

  • In Work board on the home page with stage, next visit and recent activity
  • Stages from approved through closeout, follow-up and completed, with reasons recorded
  • Line items, visits, labor, billing and attachments on one record

• Scheduling and crews

  Book visits on a day, week or month calendar, assign crews, print a crew day sheet and record how each visit went.

  • Crews with a lead, members and a color
  • Visit outcomes: completed, skipped with a reason, or cancelled
  • Skipped visits raise a notice for the office to handle

• Estimates customers approve online

  Email a PDF and a secure link. Customers accept or decline optional add-ons, ask questions and approve with their name.

  • Optional add-ons, deposits, revisions and tax on every estimate
  • See when the estimate was opened and reply to customer messages
  • Turn an accepted estimate into a work order

• Invoices, payments and receivables

  Bill deposits, progress and final invoices, email them with a customer page, and record payments when they arrive.

  • Receivables aging and overdue invoices at a glance
  • Credit notes, write-offs and one payment spread across several invoices
  • Payment receipts by email. Online card payments are not available yet.

• Crew mobile workspaceProfessional plan

  Crews see today’s visits on their phone, start, complete or skip them, add notes and log material. It keeps working without signal.

  • Directions, gate and access notes, and the work to do
  • Changes made offline are saved on the phone and sent when it reconnects
  • Large, high-contrast controls made for working outdoors

• Time tracking and payroll export

  Clock in and out against visits and work orders, approve timesheets, lock them for payroll and export a CSV.

  • Unpaid breaks and time added by hand when someone forgets to clock in
  • Pay rates by person, with labor cost carried to each job
  • Only approved and locked weeks are exported

• Equipment, inventory and purchasing

  Track equipment and its maintenance, stock across locations including crew trucks, and purchase orders with vendors.

  • Materials issued to jobs and returned, at cost
  • Equipment check-outs to visits
  • Purchase orders that receive stock into a location

• Job costing and reports

  Compare labor, materials and job charges with the contract and what was invoiced, and see the margin on every job.

  • Reports for sales pipeline, revenue, receivables aging, work orders and crew utilization
  • Job costing, material usage and equipment utilization reports
  • Print any report or export it as CSV

• Notifications, files and your brand

  A notification bell for customer messages, approvals, payments, skipped visits and timesheets, plus photos and documents on each job.

  • Before-and-after photos and documents attached to work orders and equipment
  • Your company logo on customer documents and pages
  • Branded emails for estimates, invoices and receipts

Follow a job through Groundworks